What is the EcoVadis assessment process?

The EcoVadis sustainability assessment is a paid service to assess your company’s material sustainability impacts based on documented evidence.

The EcoVadis sustainability assessment is organized into four stages:

• Registration
• Questionnaire
• Expert analysis
• Results

1) Registration

Register to have your company rated by EcoVadis

To start the rating process, go to this registration page.

Registration is a two-step process.

Firstly, you will be asked to provide the company name and your contact information. 

Then, you will be asked about:

• Legal entity name of the assessed company or site.
• Scope of the assessment – check which assessment scope applies to your company.
• Country where the company headquarters is located or the site address – depending on the selected assessment scope.
• Company size.
• Industry in which your company operates.

This will help us customize your questionnaire and subscription offer.

Note: Our data management experts will verify the company information provided during registration. It may change based on the verification results.

If a trading partner invites your company to get rated by EcoVadis

If your company has been invited to participate in the EcoVadis assessment, follow the link provided in the email invitation. 

This will ensure that the requesting company is updated on your progress and that your assessment results are automatically shared with them upon completion.

Why do I have to register?

When you register, you provide us with your contact information and company name – which helps us check if this company already exists at EcoVadis.

If you register, you will:

• Access the free version of the EcoVadis platform, with many resources that will help you get started
• Be able to complete the company profile by providing additional information about your company. This will make it possible to tailor the questionnaire and the subscription offer to your company’s needs.

Registration takes just a few minutes. Completing the company profile ideally takes 5–10 minutes, but you might need more time to consult your colleagues and gather the necessary information. 

Please note that your company information provided during registration needs to be verified by our data management experts. It may change based on the verification results.

Will the data I give during the registration be kept confidential?

The data provided by you during the registration process allows EcoVadis to determine your company profile and create a customized sustainability assessment questionnaire. 

In most cases, the general information required during the registration process is publicly available, such as: 

• company name
• industry 
• size
• location

Some optional fields may ask for confidential information, such as company turnover. This information will be treated as confidential in accordance with the terms and conditions.

2) Questionnaire

After receiving and processing your registration, you will receive an automatic notification with your username and a link to create your password to access the EcoVadis platform, where you can choose your subscription plan and start completing your company’s sustainability questionnaire.

More information on available subscription plans and pricing.

There are no wrong answers (or questions)
Your company’s unique questionnaire will address all material sustainability impacts for a company of your size, industry and location. The questionnaire is also flexible enough to allow you to provide evidence of any areas where your company is innovative and goes “beyond compliance.” If you feel a question is not relevant, you can select "I do not know" or "Not applicable" from among the answer options. If you have any doubts, it is a good opportunity to verify the case with your team. Anytime you feel you need advice you can also contact our Customer Care team. 

Supporting documentation
During the process of completing the questionnaire, supporting documents will be requested. Supporting documents are essential for the validation of your company’s sustainability management systems by EcoVadis sustainability analysts. Any documentation provided is treated as confidential and will not be shared with your requesting companies by default. Please note that there is a fifty-five (55) document limit and only relevant documentation, referenced against the appropriate questions, will assist with your assessment.

Opportunity to collaborate
Take a moment to review the various sections of the questionnaire, and the different types of information being requested. Completing the questionnaire with all applicable documentation may take a few hours or a few days to complete, depending on the size of your business, the level of sustainability maturity, and ease of access to the information requested.

If you have not completed an assessment of your company’s sustainability management systems in the past, this may be a great opportunity to engage multiple stakeholders within your business and achieve cross-departmental collaboration on the topics of your company’s sustainability. Consider creating user accounts for colleagues so they can assist you with answering questions and uploading relevant documentation.

3) Expert analysis

After submitting the questionnaire and supporting documentation, our sustainability analysts will assess your answers and supporting documents. The expert analysis stage is estimated to take between six and eight (6-8) weeks, but the processing time can vary depending on the complexity of your company’s submission and the number of documents submitted.
The EcoVadis methodology for assessing a company’s sustainability management systems is based on international standards such as the Global Reporting Index (GRI), ISO 26000 and the guiding principles of the Global Compact. Check out our EcoVadis methodology to find out more.

4) Results

When your scorecard is published, you will receive an email notification, and the scorecard will be available on your EcoVadis platform. If you were invited to be rated by a trading partner, your scorecard will be instantly shared with them. Subsequent requests to share can be fulfilled through the platform while the scorecard is valid. Scorecards are valid for twelve (12) months from the publication date and can be shared outside of the platform with a Premium or Corporate subscription.