How can I share my documents with my subsidiaries?

The document-sharing feature allows Corporate account users to share group-level documents such as Group policies, Code of Conduct, and Employee handbooks with subsidiaries that are connected to the Corporate account. This simplifies the process of uploading documents since the Corporate account will upload group-level documents once and can share them with all relevant subsidiaries.

If you have a Corporate subscription and would like to share documents with your subsidiaries, you can do so through the EcoVadis platform.

Note: Only Corporate Coordinators can perform this action.

Note:² The group must first complete an assessment and provide the necessary documentation before sharing with subsidiaries. Once the initial group questionnaire is submitted and published, the documents will be available for sharing.

Step 1: Log in to your EcoVadis dashboard and click the ‘Network’ tab on the left-hand side of the screen.

Step 2: Then, click on ‘Subsidiaries’

Step 3: Next, click on the three dots on the far right of the subsidiary’s name. In the drop-down menu, you will see ‘Share documents with this subsidiary,’ click there.

Step 4: After you click to share your documents, you will be prompted to confirm your request. In the future, you can unshare documents by clicking on the three dots again and choosing to stop sharing with your subsidiary. 

Step 5: Last, go to My Performance > Documents, click on the icon in the “Sharing” column for each document you wish to share, and then select "Share with subsidiary".

Done! Your subsidiary will need to accept the document sharing. Then, they will be able to attach the parent company documents to the appropriate questions when answering their questionnaire.

Where can subsidiaries find the parent-shared documents?

Subsidiaries do not immediately see the documents shared in their document library; they only become visible after attaching them to their questionnaire, by clicking “Select from parent company” and/or after the document has been analyzed by EcoVadis analysts.

Can the Corporate account see the subsidiaries’ documents?

Yes, once you are logged into your Corporate EcoVadis account, you can see your subsidiaries' documents by going to ‘Network’  and then clicking on ‘Subsidiaries’.

On the next screen, you will see your list of linked subsidiaries. Go to the subsidiary you would like to see the documents of, and click on, ‘View scorecard’. 

Here, you will see the scorecard of your subsidiary, click on their ‘Documents’ tab.  

Next, you will see their documents listed below. If you want to download a document to view it, you can click the three dots on the right of the document and click ‘Download’.